Assistant corporate secretary

About this Opportunity:

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking an Assistant Corporate Secretary to join our corporate office located in Jacksonville. This is a hybrid opportunity with 3 days in the office and 2 days working remotely after the training period. This person will work with the General Counsel/Corporate Secretary, corporate and business groups across the company, the company’s Board of Directors and senior management, outside counsel and governance and corporate services advisors and vendors, as well as other stakeholders, on matters relating to public company governance, corporate affairs and compliance matters.

What You’ll Be Doing:

Public Company Governance.

Work with the General Counsel/Corporate Secretary in all facets of public company governance for the company, an S&P 500, Nasdaq-listed company, including:

• Attending board and board committee meetings, to assist senior management and the Corporate Secretary in the orderly conduct and management of the meetings
• Securities law and Nasdaq stock exchange rule and guidance research and compliance
• SEC filing preparation, with primary responsibility (with the General Counsel/Corporate Secretary) for preparation of the annual proxy statement, and an active role in Form 8-K and Section 16 filings, as well as the Company’s Form 10-K, 10-Qs and Annual Report to Shareholders, as well as other filings as necessary or appropriate
• Corporate record-keeping duties, including drafting resolutions and corporate minutes and maintaining accurate records and minute books for the publicly traded parent company and all subsidiary entities, which currently number over 500
• Customary, essential functions attendant to public company operation, including working with the General Counsel/Corporate Secretary and Board leadership on Board member succession planning and recruitment assistance, preparation of D&O questionnaires, policy drafting, and preparation of materials for the annual shareholders’ meeting, and other meetings of the Board and its committees
• As requested by Capital Markets and the General Counsel/Corporate Secretary, assisting with and participating in investor relations communications and events, as well as researching/advising on investor voting policies
• Assisting with corporate responsibility initiatives and reporting
• Oversight and maintenance of the on-line board portal (currently Diligent) used by management and the Board
• Managing the onboarding and orientation of newly elected directors, including assistance in preparing and organizing director/management meetings, Section 16 filings, indemnification agreements, orientation, and board portal set-up
• Assisting the General Counsel/Corporate Secretary in the annual board and committee self-assessment process, including preparation of survey documents
• Managing the Company's relationships with proxy advisory firms (ISS and Glass Lewis), including annual peer group updates and data verification and review/analysis of proxy season reports
• Researching and benchmarking policies and best practices in public company governance

Corporate Affairs.

Assist the General Counsel/Corporate Secretary and others in management with various corporate, capital markets, joint venture program and transactional matters, including:

• Establishing and maintaining Regency’s legal entity database of (currently) about 500 legal entities under a web-based legal entity management system (currently GEMS)
• Effecting entity formation, including name reservations, articles and operating agreement creation, official document filing, qualifications of entity as foreign corporation, assumed name filings, annual report filings, as well as handling entity dissolutions
• Keeping of corporate and other records for all subsidiaries and related companies
• Assistance in completing mergers, acquisitions, joint venture, dispositions and capital market (primarily debt issuances, financings and refinancings, and equity issuances) transactions, including securing or preparing corporate certificates, consents and exhibits documentation, SNDA and non-disclosure requests, resolutions and agreements, and performing due diligence
• Review and drafting of corporate contracts and policies
• Maintaining the Company's trademark tracking records
• Working on quarterly updates to the corporate organizational chart, with the Tax team

Compliance and Special Projects.

Assist the General Counsel with compliance-related matters, including:

• Researching and advising the Legal Department, management and business team members on issues involving state corporate law, commercial law matters and broker licensing
• Participation in internal corporate committees, including the compliance and disclosure committees
• Special projects, including certain task force involvement, including information, and management projects, policy development and drafting, and research projects, as directed by the General Counsel/Corporate Secretary
• Managing the Company's annual report filing program (approximately 800 filings per year) across its legal entities

Are You Qualified?

Required

• Bachelor’s Degree
• Completion of paralegal training program or additional specialty coursework, developmental training and/or OTJ experience, with a focus on public company governance and/or corporate matters
• Minimum 8 years of experience in public company governance and corporate law.
• Previous law firm and/or in-house legal experience
• Knowledge of public company governance and corporate practices, policies and requirements
• Strong written communication skills, and experience drafting legal documents
• Strong research and benchmarking capabilities
• Strong analytical skills
• Proficiency in Microsoft 365 and the Office suite of products, as well as SharePoint (or similar information and file sharing technologies)
• Familiarity with corporate entity management technologies (such as GEMS) and board portal technology (such as Diligent).
• Comfort and savvy with use of a variety of information management and database technologies, including ability to learn and adapt to changing technology solutions (e.g., cloud computing, AI)

* Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.

Preferred

• Paralegal Certification(s)

Personal Traits We Value:

• Self-motivated, works equally well independently and with internal and external people in a multi-tasking, dynamic, team-oriented environment
• High level of professionalism and integrity. Must be trustworthy and able to handle confidential and proprietary information with care and discretion
• Professional comportment, given frequent exposure to Board of Directors and members of senior management
• Strong attention to detail, organization, priority setting and time-management skills
• Good customer and task focus coupled with interpersonal savvy and perseverance skills

A Little Bit About Us:

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years. Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program. We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.

Benefits:

Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.

• Work/Life Balance
• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)
• Hybrid Work Schedule
• Modified in-office hours
• Dedicated remote work days
• Financial Security
• 401(k) with a generous company match plus corporate profit sharing
• Anniversary stock grant awards
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources
• Health and Wellness
• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs
• Community Focused
• 52 hours per year of paid Volunteer Time Off
• Company gift matching
• Growth and Development
• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

*Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.