Administrative assistant (construction)

This is a remote position.

Construction Project Coordinator / Assistant

Company: TeamFicient

Location: Remote

Employment Type: Full-Time

Salary Range: $1,000 to $1,300

Work Schedule: U.S. Business Hours (Central Time preferred)

Why Join Us?

At TeamFicient, our team spans multiple countries and regions, connecting top talent across global time zones.

• Work Without Borders: Collaborate daily with US-based industry professionals and build a dynamic international career.
• Built for Remote: Join a fully remote culture designed around accountability, proactive execution, and trust.
• Diverse Perspectives: Work alongside a multicultural engineering and support team dedicated to operational excellence.
• Grow Globally: Expand your project management and construction operations skill set on an enterprise scale.

About the Role

TeamFicient is looking for a detail-oriented, highly organized Construction Project Coordinator / Assistant to support a growing construction company based in Texas. In this role, you will act as the primary operational support for the Project Manager, ensuring seamless day-to-day project administration, meticulous file organization, and timely follow-ups across submittals, budgets, and closeouts. If you thrive in a fast-paced environment, possess strong communication skills, and can proactively keep critical construction workflows on schedule, we want to hear from you.

Core Responsibilities

Project Administration & Onboarding

• Assist the Project Manager with daily administrative workflows, meeting preparation, and schedule tracking.
• Set up and onboard new construction projects across internal systems, maintaining organized digital job files in JobTread and Google Workspace.
• Track outstanding deliverables and proactively follow up with general contractors, vendors, sub-contractors, and internal teams to prevent delays.

Documentation & Field Correspondence

• Assist with the drafting, distribution, and tracking of Requests for Information (RFIs), material submittals, and formal project correspondence.
• Help manage change order documentation, log changes, and maintain accurate cost tracking throughout the project lifecycle.
• Compile, verify, and organize comprehensive project closeout documentation (warranties, O&M manuals, final punch lists).

Financial & Budgeting Support

• Pull job cost data and extract project financials to help prepare for budget review meetings.
• Ensure all project documentation aligns with budget logs and vendor billing agreements.

Candidate Qualifications

Must-Haves

• 2+ years of administrative or operational experience in project coordination, executive support, or project administration.
• Prior experience working in the construction industry (strongly preferred supporting commercial construction projects or General Contractors/Subcontractors).
• Demonstrated knowledge of construction workflows: RFIs, submittals, change orders, and job closeouts.
• Proficiency with Google Workspace (Docs, Sheets, Drive) and construction management software (experience with JobTread, Procore, or similar platforms is a major plus).
• Exceptional organizational, written, and verbal communication skills with a strong ability to work independently.

Good to Haves

• Direct experience supporting a Construction Project Manager in commercial building projects.
• Familiarity with job costing, AIA billing, or construction budgeting processes.
• Proven track record of managing high-volume follow-ups across multi-stakeholder teams.

Work Location: Remote